• Display a list of your mailboxes
  Mailboxes created from an IMAP4 client or from Web Messaging will appear (as they reside on the server). Mailboxes created from a POP3 client will not appear, as they reside on the client system. However, a POP3 client can access a mailbox by logging in to that mailbox.
• Display a summary of the messages (message headers) in a mailbox
• Read, send, delete, forward, reply–to, and print e–mail
• Set up mail forwarding
• Enter or change your vacation message

Sections in this document:

Logging on/off Web Messaging
Reading Mail
Deleting Messages
Sending Mail
Changing User Info (not enabled)
Entering Finger Info (not enabled)
Creating a Mailbox
Setting Mail Forwarding
Entering a Vacation Message

To log on to Web Messaging:
1. In your Web browser, open the Web Messaging page for your mail server.

   The address for Norloff Internet Services is http://mail.toward.com:8383

   Note: After opening the Web Messaging page in your Web browser, you can save it as a favorite (or hotlist ) item.

2. In the UserID text box, enter your mail userid.
3. In the Password text box, enter your mail password.
4. Click Logon.

If there's a news message, it appears on a separate page. You can read the news and then scroll to the bottom of the page and click Continue when you are ready. Your mailbox list and the menu for accessing mail functions appear. See the “Reading Mail” section for more information.

Note: If your mail account is inactive for more than 12 minutes, your session is placed in a rollover queue that holds up to 50 users. On low-use systems, your mail session is not likely to time out, but if there are many users on your system, it may time out.

To log out of your mail account at any time, click Logoff.

Because the rollover queue is used, users must click on Logoff to be sure they have logged out of the Web Messaging session. The Logout function will remove the user from the rollover queue and the standard connect tables. Users can also clear the browser’s history if the browser is in a common use area.

The Web Messaging menu screen lists your mailboxes and shows the menu items available to you. If you have mail in a mailbox, the mailbox name is highlighted.
• The Size shows the total size in bytes for all messages in a mailbox.
• The Message Count shows the number of messages in a mailbox.
• Last Modified shows the date and time when the mailbox was last updated with new mail.
• Click the Summary button to display a list of your messages in the current mailbox.
• Click the highlighted mailbox name to display messages in another mailbox. The summary screen appears.

Summary Screen:

• The summary screen lists messages in the order they were received.
• Information provided includes an assigned message number, the number of lines in the message, and From, Date, and Subject fields.
• The summary screen displays up to 25 messages. If there are more than 25 messages, you can click the NextPage button to display the next 25 messages. Use the PriorPage button to return to the previous list of 25 messages.
• Click the highlighted message number or subject to read a particular message.

Read Screen: The read screen appears and displays the header information (Date, From, To, Subject) and the contents of the mail message.

When you have finished reading a message, you can:
• Return to the summary by clicking Summary
• Go to the next message in the mailbox by clicking Next
• Go to the previous message in the mailbox by clicking Prior
• Forward the message to another user by clicking Forward and then entering a forwarding e–mail address
• Reply to the sender of the message by clicking Reply and then entering a reply
• Delete the current message by clicking Delete
• Display the menu screen by clicking Menu
• Log off of Web Messaging by clicking Logoff
• Print the message by selecting Print from the File menu

Reading a Message with an Attachment


Web Messaging lets you receive a message with an attached file and open and read the attachment. The message will display the attached file as a link. You can click the link to open it in the browser window, or right–click to display the pop–up menu. You can use your browser’s Save As function to save the attachment as a file. To return to the mail summary, click your browser’s Back button.

You can decode and read a message that has been translated to uuencode or MIME formats. These formats are used to translate a binary file to text (ASCII) format in order to send the file using an e–mail system. Web Messaging will decode the message (convert it back to binary) so you can read it in its original form. Supported formats for attachments include uuencoded, quoted–printable, and base64.

Displaying Web Pages
If a mail message contains a full Internet address, it will be displayed as a highlighted hyperlink, which you can click to go to the linked Web page. The Web page displays within the Web Messaging page. You can click your browser’s Back button to return to the mail message.

To delete the current message, click Delete while reading the message.

To delete multiple messages:
1. Display the summary screen to list the messages in the mailbox.
2. Click the check box (make sure it is checked) next to each message that you want to delete, and then click Delete.

IMPORTANT:
When creating a mail message, be aware that the Web Messaging server connection may time out after 12 minutes (depending on the number of users on the system). If the server times out while you are creating a message, you may not realize it until you click the Send button. If you click Send and the server has timed out, the logon screen will appear and the message will not be sent.

To send a mail message:

1. Click the Send button. The send mail screen appears.
2. In the To: text box, enter one or more recipients. Separate each recipient with a comma.
   For each recipient, you need to enter either an IMail Server userid or a full Internet e–mail address, depending on whether the recipient is on your local system or network or on a remote system.
3. In the CC: text box, enter any recipients to whom you want to send a copy of the message.
4. In the Subject: text box, enter a brief description of the subject .
   The description you enter in this text box will appear in the message header that gets displayed in the recipient’s mailbox.
5. In the edit window below the Subject: text box, enter the body of the message.
   The edit window supports cut, copy, and paste through the right–mouse popup menu and by the cut (Ctrl–X), copy (Ctrl–C), and paste (Ctrl–V) keystrokes. The edit window can handle a message size approximately equal to 18 pages of a word processing document.
   
   
   You cannot attach documents or files to a message. You can add Web–based text and graphics to your message. See the following section for more information.
6. Click the Send button below the edit window. A confirmation message is displayed.

Adding Web–based Text and Graphics to a Mail Message:


You can use HTML code to add Web–based text and graphics to an e–mail message. If you enter a complete Web address in the text of your message, the address will display as a highlighted hyperlink. The recipient of this message can click on the hyperlink to go to the associated Web page.

You can also enter any HTML code, identified by the start and end HTML tags (<HTML> ... </HTML>) in a mail message to display the text and graphics as they appear on a Web page.

Graphics files must be in .gif format. If the graphics file contains a link, the recipient can click on the graphic to display the associated Web page. For example, the following code will embed imails.gif in a Web message:

<HTML>
<IMG SRC=”HTTP://www.ipswitch.com/images/imails.gif”>
</HTML>

If you want to embed HTML source code and have it viewable as source code, you can replace the start and end tags with

<!––HTML>

and

<––/HTML>

• Your Main mailbox is available when you first log on to Web Messaging.
  Other mailboxes created from an IMAP4 client or from Web Messaging will appear (since they reside on the server). Mailboxes created from a POP3 client will not appear, as they reside on the client system.
  
  
  To access the other IMAP4 mailboxes using a POP3 client, login as userid-mailbox, using your same password.
  For example, for fred@toward.com to access his "motorcycles" mailbox, he would login as fred-motorcycles@toward.com using the same password he uses for fred@toward.com.
• You can create a new mailbox on the IMail Server host by specifying a mailbox name when you send a message. When creating a mail message, you can enter a userid and mailbox name in the To: text box in the format userid–mailbox@toward.com
  For example, fred–motorcycles@toward.com. If the "motorcycles" mailbox does not exist for userid "fred", it will be created.
• Any mailboxes created through Web Messaging will be available through Web Messaging or an IMAP4 client. You will not see the mailbox in a POP3 mail client. You can access the mailbox with a POP3 client if you login in as userid-mailbox, as described above.

The User information is provided in response to an LDAP request. Since this is typically used for company internal mail services, the LDAP server is not enabled. (The LDAP server provides a directory service in which remote users can look up the information that you provide (such as username, full name, organization, and telephone number)).

The Finger information (known as the Finger Plan) would be provided in response to a Finger request, however the Finger server is not enabled.

You can set a forwarding e–mail address to which all of your mail will be sent.
1. Click the Change Mail Forwarding Information item.
2. Enter an e–mail address.
   You can enter either an IMail Server userid or a full Internet e–mail address, depending on whether the forwarding address is on your local system or network or on a remote system. The e–mail address must be a complete mail address that is valid from the IMail Server host system.
3. Click Save.

The vacation message will be sent once to each user that sends you mail. To enter or change a vacation message:
• Click the Change Vacation Message item.
• Enter a message. You can enter up to 1000 characters.
• Click Save.
The presence of a message in the text window activates the vacation message. If the text window is left empty, the vacation message is disabled.

NORLOFF COMPUTER CORP. P.O. Box 3271 Oakton, VA 22124 BBS: (703)242-4482 VOICE: (703)242-4480

Please direct comments to webmaster1@toward.com

This system is located in Oakton, Virginia; a suburb of Washington DC. Oakton is on Rt. 123 between Vienna and Fairfax City

Web service online since February 1995